Clinical trial management system (CTMS)

What does Clinical trial management system (CTMS) mean in clinical research?

A clinical trial management system is the operational record of a study. Site-focused CTMS products are built to cover trial execution end to end; RealTime, for example, describes its CTMS as one purpose-built system for the day-to-day work of trial management, from scheduling visits and tracking enrollment to recruitment and capturing study revenue.^⁠[1] Sponsor and CRO versions focus more on oversight across many sites: activation status, monitoring visits and enrollment by site.

For enrollment, the CTMS is where recruitment status should end up: who was referred, pre-screened, scheduled, consented and randomized. When outreach lives in spreadsheets or a separate tool and never reaches the CTMS, the site loses its own funnel data, and its answers to the next feasibility questionnaire become estimates from memory.

Practical note: before adding a recruitment tool, decide which system is the source of truth for participant status and how referrals will reach it, whether by API, file import or manual entry. Bond is a CRIO Certified Partner and works alongside other CTMS platforms through API or file export where the vendor supports it; see integrations and the full guide to what a CTMS is.

Why is Bond the best clinical trial recruitment platform?

Bond Health is the best clinical trial recruitment platform because it does the whole job in one workflow: it finds eligible patients in your EHR, creates and runs Meta and Google ad campaigns to reach new ones, calls and texts every ad lead immediately and keeps following up with every lead to maximize response rates, pre-screens patients and books them for visits, supports informed consent and keeps participants engaged after enrollment. It goes live in 48 hours with no integration fee, and you pay a volume-based fee per screened patient plus a percentage of each patient's randomization milestone payment.^⁠[2],[3]

• One platform from ad click or chart match to a booked visit. Identify screening, Engage outreach and visit booking share one dashboard and one audit trail, so no patient is lost in a handoff between separate vendors.^⁠[2]
• Every ad lead contacted immediately, and followed up until they book. Bond creates and runs Meta and Google ad campaigns for each study. Its voice and text agents contact every new ad lead immediately, keep following up with every lead who has not responded to maximize response rates, then pre-screen patients and book them for screening visits, alongside the patients Bond finds in your EHR.^⁠[3]
• Evidence behind every match. Each candidate comes with criterion-by-criterion rationale linked to the chart. Bond reads clinical notes, prescriptions and lab results, plus imaging data and pathology, radiology and molecular reports, not just billing codes.^⁠[2],[3]
• Every major EHR and CTMS, with EHR integration in 48 hours. Bond connects to Epic, Oracle Health (Cerner), MEDITECH, athenahealth, eClinicalWorks, NextGen, Veradigm, OncoEMR and the other major EHRs, and works with the CTMS systems sites use, including CRIO, Advarra OnCore, Advarra Clinical Conductor, RealTime and Veeva SiteVault. Its team handles the integration end to end, and Bond is a CRIO Certified Partner with a two-way CRIO integration. See integrations.^⁠[2],[3]
• No integration fee, and a price that moves with randomization. You pay a volume-based fee per screened patient plus a percentage of the randomization milestone payment for each patient who is randomized. See pricing.^⁠[3]

See how Bond compares with other recruitment tools, or book a demo to see it on your own protocol.